COVID-19 Advice and Guidance

UPDATE: Thursday 27 August 2020 // 14:00

Keep up-to-date with the College's latest COVID-19 advice and guidance below:

Attending College Safely in September:

Advice for new students

Advice for returning students

Covid-19 related safety measures – Updated 27 August 2020

Other Covid-19 Advice and Guidance:

Course and Qualification Information

Guidance for year 11 students

Year 11 students preparation work

Second Year Leavers Process

Online Safety and Advice for Students

Online Safety and Advice for Parents/Carers

Higher Education/UCAS Information for Parents/Carers

Mental Health Advice and Guidance

Remote Learning Guide


Advice for new students

Dear Students / Parents / Carers,

The last few months have been unprecedented for all of us, but today I am writing to say that we are really looking forward to welcoming you in September. 

You should have now received a letter with important information on confirming your place at Callywith College when you get your grades in August and attending an induction day at the beginning of September. If you are not expecting any new results, you must still read the information and call us to confirm your place at the College on the day/time provided within the letter. If you have not received this letter, please email ASAP.

I’m sure you have worked hard during your time at school and may be disappointed to have missed the opportunity to take your GCSE exams. From day one at Callywith, we will be working with you to get you moving forward with your education. Being a student at Callywith College will be an exciting opportunity for you to experience life on our fantastic campus and it is really important that you start on the correct course. So, if you have changed your mind about courses, have had any problems or need more information, please let us know when you phone-in with your results. Otherwise, it is essential that you follow the instructions for calling us with your results and attending an induction day detailed in the letter and keep in touch by regularly checking our website and following us on social media.

The start of the Autumn Term is Thursday 3 September 2020 at 9.15am when you will spend your first session with your tutor. You must also bring your GCSE results slip with you for our records.

Transport and bursaries - Bus pass applications and payment must be received by 27th August 2020 to ensure passes are ready for the start of term. You can pay for a bus pass online or by cheque/cash by completing an application form. More information on bus passes and bursaries and how you can apply can be found below. For queries regarding bursaries, please email or call 01208 224460.

Bus pass and bursary information

Photograph for your ID - If you were interviewed for your place at college by phone or video call, you will not have had a photo taken for your ID card. You will need to upload a suitable and appropriate photograph of yourself BEFORE your induction by clicking on the link below. You will need your Student ID number which you will find on the invitation interview letter or offer card. Please email if you do not have this. The photograph needs to be a clear likeness of you without wearing a hat or a Covid-19 face mask – head and shoulders only.

Upload photograph for ID

College Deposit - You will be able to borrow a significant number of books and equipment during your time at college. We therefore ask that you pay a refundable college deposit of £30 in advance of coming to college. The payment page can be found below:

Payment Portal

Preparing to start your courses - I’m sure you are excited about starting your course(s) in September and are already thinking about what you need to do to prepare. A great start would be to re-visit and revise the GCSE content from the subjects relevant to your chosen college courses. This will give you a great head-start and will mean you hit the ground running in September. You can also complete the Year 11 work on the page below.


Further details on how the College is responding to the challenges posed by Coronavirus and the latest advice and guidance can be found below and by following us on social media.

Alternatively, if you have any questions you can call us on 01208 224000 or email

Can I congratulate you on completing your school career and thank you for making the sacrifices needed to support your communities in dealing with Covid-19. I hope you enjoy your summer holiday so that you are ready to take on the new challenges you will find at Callywith in September. You have great potential and we cannot wait to help you fulfil it.

Yours sincerely
Dr Jon Grey
Callywith College


Advice for returning students

Dear Student,

The last few months have been unprecedented for all of us, we are incredibly proud of how you adapted so swiftly to the remote delivery of your course and subjects and are really looking forward to seeing you in person. I am therefore writing to explain some of the changes we have made before you return on Monday 7th September and will outline the arrangements we have put in place regarding bus passes, Covid-19 and procedures for the start of term. 

The Autumn term will start for all second-year students on Monday 7th September, but you will be contacted by your personal tutor by email ahead of this date to invite you to a Teams remote tutorial on Friday 4th September. It is essential you attend this as it will provide the opportunity for your tutor to explain the social distancing measures we have put in place and our expectations of you in this respect. I have also attached a summary of these measures at the end of this letter. 

If you plan to use the college bus system on your return you will see in the update below that specific safety measures have been put in place for students when travelling to and from college on the bus. Please ensure you read these thoroughly. Furthermore, if you paid for a bus pass for the summer term before lockdown, did not collect it and would like a refund, we ask that you contact us by email on You will need to give your name, student ID, how much you paid, how you paid (card/cheque/cash) and your bank details and we will arrange this as soon as possible. As per usual for returning second year students, you will then need to apply and make a payment for your autumn term bus pass on the online Bus Pass Portal. Payments will need to be received by Friday 4th September to be ready for collection on the 7th. The deadline for bursary applications to support the bus pass payment has been extended in line with these dates. Apply and find out more about bursaries by following the link above.

We all look forward to seeing you soon and welcoming you back to Callywith College. I hope you have enjoyed your summer holiday and that you are looking forward to returning to your course and studies. You have great potential and we cannot wait to help you fulfil it this year. 

Yours sincerely

Dr Jon Grey
Callywith College


Covid-19 safety measures in place – Updated 27 August 2020

In response to the guidelines published by the government, we have measures in place and are ready for the safe return of students and staff.

Find out more about these safety measures below:

Space - Our  current  campus buildings  are spacious, modern and well ventilated  (including automated fresh air replacement system).  For  September 2020  we are constructing a new building  to allow us to spread out further. The new building  contains  7 classrooms, toilet facilities, a new study centre and offices. This will  add to our existing communal spaces and  allow reduced classroom changes for staff and students.

Bus travel - All students will be expected to follow the bus company rules for wearing face coverings when travelling on college or public buses. Face coverings will be required on public transport, and highly recommended on College bus services. Fresh face coverings should be used for each journey.  College buses will run as normal.

Bus passes  will be  contactless utilising  a mobile app.

Students will be able to track  GPS location of  buses via  the  app to reduce waiting times at bus stops.

Buses will undergo rigorous, daily cleaning procedures.

All Callywith bus services will be for the exclusive use of Callywith students with no members of the public having access.

General - **All staff and students must carry a face covering in a plastic bag whilst at College.**

Face coverings will be needed in the College refectories. Students are strongly advised to wear a face covering around the College, particularly when moving through corridors and are encouraged to wear them in classrooms and study areas. Those who are exempt from wearing a face covering are advised to carry or wear their exemption certificate, to avoid misunderstanding.

Regular hand washing and/or hand sanitising is required throughout the day. Sanitising stations are present in the entrance to all buildings, all classrooms, all learning centres and refectories.

We recommend that all staff and students carry personal pens, sanitiser and wipes, in case of unexpected shortages.

Timetables will be issued on 3rd  September 2020 and be available online via our Student Advantage app.

At the time of writing, we plan to follow the government guidelines and support all students to attend classes in College.  We have contingency plans to utilise remote delivery and online learning should the situation change.

All buildings have one-way systems in operation.

The College operates a cashless catering system. You can use debit cards and contactless payment Apps for contactless payment, or you can load cash onto the ID cards by using the on-site cash loading machines.

Catering – all areas will be open for takeaway food only, with one-way service systems, socially distanced standing use of catering areas for consumption of food available.

Additional, covered  outside seating has been  installed  around the college site for use where possible.

Classrooms have been modified with all seats facing forward and tables spaced appropriately.

Learning centres have been adapted to create socially distanced workstations. Desk cleaning and hand cleaning stations are installed in all areas.

Day-time cleaning has been increased to ensure high frequency cleaning of touch points such as toilets, door handles and handrails around the campus.

“Catch it – Bin it – kill it” and “effective hand washing” posters and strategies have been installed.

Sneeze screens have been installed in all areas where support staff have high frequency  of  engagements with individual students and Microsoft Teams will be used for some aspects of 1 to 1 support.

Visitors have restricted access to site and will only  normally  attend the campus outside of normal  teaching  hours.

The College has a roaming Wi-Fi system which you will be able to log into for free access. Whilst it is not essential, we encourage students to have and use their own mobile computing devices (e.g. laptop, tablet or netbook) where possible to aid with their studies on campus and engage with online learning. On campus, we have open access study  centres  equipped with computers for student use which due to Covid-19 will be spaced further apart and cleaned more frequently.

Any student who has Covid-19 symptoms should not attend College, but should immediately arrange a test on-line by going to  This must be notified to your tutor and the College through the students’ curriculum secretary by calling 01208 224490 or emailing You should then follow the track and trace advice given by the NHS Test Centre.

Any student who finds they have developed symptoms whist in college should immediately contact a member of staff who will advise of the nearest isolation room to await collection by a family member. These rooms will be located in the most convenient position to avoid contact with others.

Below are some Frequently Asked Questions that we hope will help reassure you:

What do I do if my son or daughter is ill?

If they have a new continuous cough or high temperature they should stay at home and self isolate for 14 days.  You do not need to call NHS 111 to go into self isolation. If their symptoms worsen during home isolation or are no better after 7 days, contact NHS 111 online.  If you have no internet access, you should call NHS 111.  For a medical emergency dial 999.

Please contact the College through son/daughter’s curriculum secretary in the normal way to inform us of the absence. 

What will happen to exams?

Exams including GCSEs, AS levels and A levels will not go ahead this summer.

The exam regulator, Ofqual, and exam boards will work with teachers to provide grades to students whose exams have been cancelled this summer. Further information on the cancellation of GCSEs, AS and A levels in 2020 is available direct from the Department for Education. 

What will happen to planned trips and visits?

Following current guidelines, planned trips and visits in England will be assessed on an individual basis.  We respect the right of individuals to withdraw from any such trip. Planned residential visits abroad, planned to leave before March 31st have been cancelled following Government advice on school visits, on March 12th.   Visits planned for beyond this date will be considered individually as things progress.

How can I support my son or daughter?

  • If your son or daughter has any concerns about their college work, please ask them to talk to their lecturers
  • Encourage everyone to properly follow handwashing and personal hygiene precautions
  • Make sure we have the most up to date contact details for you and your son or daughter
  • Stay up-to-date with the official Public Health England and/or Central Government Announcements
  • If you have any specific concerns please communicate them through your son/daughter’s Programme Team Leader

What about my College Interview?

Regrettably, currently we cannot invite students into the college for interviews. All interviews will take place via telephone interview.

Spaces are still available for September 2020, please ensure to EMAIL application forms to

If you have any queries regarding your College interview or applications in general, please email with your email and telephone number and we will be in touch as soon as possible.